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<< Click to Display Table of Contents >> Navigation: THE MAIN MENU > The Maintenance Menu |
The maintenance menu contains options for maintaining various sorts of general information, setup and options for the program. The following is the list of options on this menu:
| Organization Info | Edit the name, address etc. for your organization, etc. For more information see Editing General Info. |
Entity and Report
| Names | Allows you to change what various entities (for example Funds, or Income) and reports (for example Income Statement, or Balance Sheet) are called in the program, to match the terminology commonly used in your organization. |
| Main Options | View or edit a number of options for the program overall, such as how many digits there are in account numbers, and whether to display account numbers in most places in the program. For more information see Editing Main Options. |
Email Sending
| Configuration | Set up the settings to allow the ACCOUNTS program to send emails. (These are your SMTP settings.) For more information see Email Sending Configuration. |
| Chart of Accounts | Used for maintenance of the chart of accounts for your organization. |
| Budgets | Used enter or edit a budget (how much you expect in income and expenses) for any specified fiscal year. |
| Vendor List | See your list of vendors, and add, edit or delete them. For more information see the Maintaining your List of Vendors. |
| Government Forms | Used to specify the names of government forms. You can later associate lines on those forms with specific accounts on your chart of accounts, when editing individual accounts. |
| Sales Tax Codes | Used to specify sales tax codes, and associated tax-related accounts, for use in register transactions. |
Recurring
| Transactions | Used to see and maintain your list of both memorized and recurring transactions, including to turn a memorized transaction into a recurring one. |
Online Banking
| Bank Rules | Brings up the window for editing bank rules for use in matching when importing downloaded online banking transaction files. |
Online Banking
| File Associations | Brings up the window for viewing and editing the file associations for file types that can be used for importing downloaded online banking transaction files. Those file associations allow you to just specify to Open a downloaded online banking transaction file in your web browser, and have it immediately open for importing in ACCOUNTS. |
| Date Formats | This menu option is only present for users of the OnDemand Version. See OnDemand Date Formats for details. |
Administer All
| Users | This menu option is only present for users of the OnDemand Version. See OnDemand User Management for details. |
Change Password ⇒
Program Entry
| Password | Set or change the password used to get into the program. You can remove the password by leaving the New Password fields completely empty. See Passwords for details. Not available in the OnDemand version - see the Administer All Users options above instead. |
Change Password ⇒
Read Only
| Password | Set or change the password for read-only users. Such users can view data and reports, but not enter transactions or change any data. See Passwords for details. Not available in the OnDemand version - see the Administer All Users options above instead. |
Change Password ⇒
Internet Backup
| Encryption Password | Set or change the password used to encrypt Internet Backups, which is also used for the Cloud Storage Service. As long as you have not set up a Read Only password, this can be the same as the Program Entry Password, as long they both satisfy the stricter requirements for Internet passwords. |